Fleet Optimization Group
In Ohio, there was a lack of consistency with the type and amount of equipment in each county and district. Justifications for equipment through hour meters or fueling records were not accurate in reflecting how often a piece of equipment was truly needed. With the rising cost of bread and butter equipment, such as dump trucks, ODOT needed budget increases when rest of the fleet was not optimized. Through the creation of the Fleet Optimization Group, hurdles to sharing equipment across county and district lines were removed. Days of use records are employed to justify where equipment should be located throughout the state and identify opportunities for sharing. The group also identified additional equipment to be put on cycled rotation. The team conducts a statewide review that looks at requests for fleet additions, which prevents purchases of equipment that could potentially sit idle most of the time.
Benefit and Implementation
The Fleet Optimization Group has reduced the size of the fleet resulting in a savings of $2.8 million. ODOT has increased revenue by selling the downsized equipment at auction. This also saves money on not having maintenance costs for the sold equipment. Cycled equipment maintenance costs have also been realized.
Equipment, such as mowing tractors and loaders, goes back to the dealer every three years. This means ODOT receives great trade-in values and does less maintenance on the equipment. The dealer does the routine maintenance on the equipment which they prefer because they know exactly how, and how often, the equipment was maintained when it is returned after three years. ODOT saved $8.2 million in FY20/FY21 using this program.